Privacy and data Policy
Privacy and Data Policy
Last updated: 4/06/2024
1. Introduction
Spectrum Foundation (referred to as "we," "us," or "our" in this policy) is committed to protecting the privacy and security of your personal information. This Privacy and Data Policy outlines how we collect, use, disclose, and protect the information you provide to us when you interact with our website, services, or other communications. We adhere to the requirements of the Privacy Act 2020 and other relevant privacy laws in New Zealand.
2. Information We Collect
We may collect various types of information, including but not limited to:
Personal Information: Name, contact information (such as email address, phone number, address), and other information you provide when you interact with us.
Usage Information: Information about your interactions with our website, such as IP address, browser type, pages visited, and other usage data collected automatically through cookies and similar tracking technologies.
Donation Information: Information necessary to process your donations, including payment information.
Other publicly available information about you, in order to ensure our communications are accurate and relevant.
3. How We Use Your Information
We may use the information we collect for the following purposes:
To communicate with you, respond to your inquiries, and provide updates about our activities and services.
To process donations and provide legally valid receipts.
To improve our website and services, analyze trends, and administer and troubleshoot our website.
To comply with our legal obligations.
4. Data Sharing and Disclosure
We may share your information with third parties in the following circumstances:
With service providers who assist us in operating our website, processing payments, or provide specialist fundraising, communications, or organisational support.
When required by law or; to protect our rights, property, or safety, or the rights, property, or safety of others within the confines of New Zealand law.
With your consent or at your direction.
We will not sell, rent, or otherwise disclose your personal information to third parties for their marketing purposes without your explicit consent.
5. Data Retention
We will retain your information for as long as necessary to fulfill the purposes outlined in this Privacy and Data Policy.
6. Your Rights
You have certain rights regarding your personal information, including the right to:
Access and request a copy of the personal information we hold about you.
Update or correct your personal information.
Request that we delete your personal information, if doing so wouldn’t cause us to break the law.
Opt out of receiving communications from us, excepting those required by law.
Complain to the Privacy Commissioner if you don’t believe our data management practices are consistent with the terms described in this policy, or with New Zealand law.
To exercise these rights or if you have any questions or concerns about our Privacy and Data Policy, please contact us using the contact information provided below.
7. Security
Contact information, donation data, and records of interactions will be stored on our secure fundraising database. Data relating to your activity on our website and digital communications channels will be stored using industry-standard data tracking providers. We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. That includes using only third party service providers who meet stringent data security standards, including Payment Card Industry Data Security Standard (PCI-DSS) standards.
8. Changes to This Policy
We may update this Privacy and Data Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date. We encourage you to review this policy periodically for any changes.
9. Contact Us
If you have any questions, comments, or concerns about this Privacy and Data Policy or our privacy practices, please contact us at:
Spectrum Foundation
Level 2
205 Great South Road
Greenlane
Auckland 1051
info@spectrumfoundation.org.nz
(09) 634 3790
Thank you for trusting Spectrum Foundation with your personal information.